Flowly Mechanic: garage job, health check and invoice software

Flowly Pro in use

One job, start to finish

A vehicle in for front brakes. The health check turns up worn rear pads too, the customer says yes on their phone, the tech gets the job card, and it's paid by teatime. These are the real screens.

Reg lookup & MOT history

Type the reg. Everything else fills in.

Make, model, MOT expiry and the advisories from the last MOT come up from the reg. Tap Add as job and the booking form is already filled in. If the car's already on file it finds the customer, even when they've got more than one car.

Reg lookup & MOT history, then Add as job. It finds Sarah and both her cars.

The Flowly Pro month view for October 2026, with jobs showing their booking times, including a 10am MOT on Thursday 8th — Or book straight from the calendar

The health check

Mark what you find, put a price on it, text it over.

Each item is OK, advisory or needs doing, with a note and a price. One tap texts the customer a link to the lot, so you're not on the phone explaining brake pads.

Rear pads marked needs doing, tyres advisory, then texted to the customer.

The customer decides

They say yes or no on their phone. In writing.

The customer gets a text, opens the health check and taps Yes, go ahead or Not this time on each item. Their answers land in Customer Approvals, and one tap adds the approved work to the job. No more "I never agreed to that".

Jen says yes to wipers and no to brake fluid. The £22 wipers go on her job.

Into the workshop

Job card to your tech, by text or on paper.

Pick a technician and text it to them. They open the job on their phone and tap Mark this job complete when it's done, and you see it on the job. Rather not text your techs? Print the job card instead. It has the job, the vehicle and the work, with no prices on it.

Pick Dan and text him the job. You see when he's marked it done. Or print it: no prices on the paper copy.

The job card text on Dan's phone: New job from Ridgeway Mechanics, Clutch kit and flywheel (DE19 QTU), with a link to view and mark it complete — What Dan gets: one text with a link to the job.

Done and paid

Ready to collect, then paid.

Mark the job done and send the ready to collect text in the same step, so it lands on the customer's phone straight away. When they pay, pick how, and the invoice is numbered with your bank details on it.

Done, ready to collect text, then paid by card. It goes down as invoice #1002.

The invoice

An invoice that helps you get paid.

Every paid job gets a numbered invoice you can print, email or send on WhatsApp. If a customer's paying by bank transfer, they can see exactly where the money goes.

The bottom of invoice #1002: total £240.48, a bank transfer box (RIDGEWAY MECHANICS DEMO LTD, sort code 00-00-00, account 12345678) and a QR code to leave a review — Optional on every invoice: your bank details so customers know where to pay, and a QR code that takes them straight to leave you a Google review.

Follow-ups

Reminders that send themselves.

Flowly works out who's due from the MOT and service dates on file, and texts them about three weeks before, only if they've agreed to reminders. Every text has a stop link. Need to chase one sooner? You can send it yourself from the same list.

Who's due and when, all in one list.

The MOT reminder text on the customer's phone: Ridgeway Mechanics, the MOT on your vehicle (MA15 IHT) is due 13 Oct 2026, with the garage's number and a stop link — The reminder as your customer gets it, stop link included.

Job totals in Flowly Pro: VAT at 20% on the labour and parts, with the £54.85 MOT test fee outside the scope of VAT

MOT fee and VAT, done right

VAT registered? Mark the MOT test fee and it's kept outside the VAT on the invoice, the rest of the job isn't.

No reg? No problem.

Trailers and anything else without a plate get booked in like any other job.

Accountant-ready export

Two CSVs for any date range: every invoice with its VAT breakdown, and every expense.

New bits, as they ship

Pro keeps getting updated. What's new in the app tells you what's changed, newest first.

Searching FD66 in Flowly Pro customers finds Kelly Shaw and her Nissan Qashqai, with her job history: an MOT booked in, then four paid jobs, two brake jobs, tyres and a full service, invoices #1000 to #1005

Every job saved, no ringing round

Search a name, phone number or reg and open the customer. Their cars and every job they've had with you are there, with the status, invoice number and price.

Start your free trial →

Flowly Standard

Rather buy once and keep it offline?

Standard is a single file you open in your browser. £49, once. No account, no monthly fee, and your data never leaves your device. It runs on a computer or an Android phone or tablet, not on iPhone.

The full Standard walkthrough. Nothing loads from YouTube until you press play.

Job booking, quotes and VAT invoices
Customer and vehicle records, MOT and service dates
Calendar, payments and expenses
Printed job cards and technicians
Health check template and accounting export
Move to Pro later and bring everything with you

Buy Standard, £49 → Try the free demo first

Prefer Etsy? Same file, same price, on Etsy.

Garages are reviewing Flowly. Read what they say on Trustpilot →

Flowly Standard calendar — Standard: the monthly calendar

Flowly Standard payments screen — Standard: money in and money out

Side by side

Which one's right for you?

Same core booking, quoting and invoicing either way. Standard keeps you offline, one-off and account-free. Pro goes online for reg lookup, health checks your customer can answer, texts and every device.

Feature	Standard	Pro
Price	£49 once	£29/mo
The same in both whichever you choose
Job booking and quotes	Yes	Yes
VAT invoicing	Yes	Yes
Customer and vehicle records	Yes	Yes
Track payments, mark jobs paid	Yes	Yes
Expense tracking	Yes	Yes
Calendar	Yes	Yes
Accounting export (CSV)	Yes	Yes
Support from a real person	Yes, WhatsApp or email	Yes, WhatsApp or email
Where they differ this is the part that decides it
Print, email or WhatsApp invoices	Opens your email, filled in	Sent in one click
Job cards	Print	Print, or text to the tech's phone
Health checks	Offline template	Digital, sent to the customer
Customer approves extra work on their phone	No	Yes
Reg lookup & MOT history	No	Yes, included
MOT and service dates	Enter them yourself	Auto-filled from the reg
Automatic reminder texts	No	Yes, 100 a month, then 5p each
Ready to collect texts	No	Yes
Works fully offline	Yes	No
Works on iPhone	No, computer or Android only	Yes, every device
More than one device	No	Yes
Survives a lost or broken device	No	Yes
Backup	Manual, you save the file	Automatic
Product updates	No, what you buy is what you keep	Yes, with What's new in the app
Account and login required	No	Yes

Pricing

Two ways in. No surprises either way.

Subscribe to Pro, or pay once for Standard. No hidden tiers, and neither is bundled into the other.

Flowly Pro

£29 /month

After the 14-day free trial.

Free 14-day trial, cancel any time

Every device, including iPhone
Reg lookup & MOT history
Digital health checks with customer approvals
Job cards and reminder texts, 100 a month included
Data survives a lost or broken device

Start your free trial →

Flowly Standard

£49 once

Not a subscription, ever

Garage software elsewhere: ~~£600+/year~~

Works fully offline
Computer or Android, not iPhone
Your data never leaves your device
Yours to keep, no account and nothing to renew

Buy Standard, £49 →

or buy it on Etsy

Questions

Straight answers

What's the difference between Pro and Standard?

Pro is online: it works on every device, looks up regs, sends health checks and texts, and backs itself up. Standard is a one-off file that works offline on one computer or Android device. The core booking and invoicing is the same in both.

How much is Pro?

£29 a month after the 14-day free trial. You can cancel any time.

Do texts cost extra?

100 texts a month are included with Pro. After that it's 5p a text, bought in packs, and the credits don't expire.

I already use Standard. Can I move to Pro?

Yes. Export a backup from Standard, then in Pro go to Settings and press Bring my data across. Your customers, vehicles, jobs and expenses come over in one go, and your offline file isn't touched.

Is Standard really a one-time payment?

Yes. £49, once. No account is created, nothing renews, nothing gets billed later.

Do I need to install Standard?

No, it's a single file that opens in your browser on a computer, or on an Android phone or tablet. It doesn't run on iPhone or iPad. No app store, no login.

Does it work on iPhone?

Pro does, along with Android and any computer. Standard doesn't run on iPhone or iPad.

Where does my data go?

With Standard, nowhere but your own device. With Pro, it's stored online so it's there on every device and safe if one breaks.

What happens if I clear my browser data with Standard?

Standard keeps your data in the browser, so clearing site data removes it. That's why the backup in Settings matters. Back up before any browser clean-up.

Is it VAT-ready?

Yes, both are. Switch VAT on in Settings, set your rate, and choose whether you enter prices with or without VAT. Invoices show the breakdown automatically.

Run the garage from your phone, tablet or laptop.